Allar

Fiscal-Financial Accounting
Departmental Analytics

ALLAR HOTEL ACCOUNTING

Allar is the application developed by the Class One Group for Accounting management. In the market since 1982, (it has more than 1,500 facilities to its credit), it is a transversal module, that is, it is not specific to the Hospitality Sector, -although it is 100% integrable with the rest of the packages of the Class One Group: Seven Stars, StarPL, StarEcon, StarPOS, StarEvent, StarCard, …, and even external “satellite” systems that your Company is using on a daily basis; and that provides its users with a departmental financial and analytical fiscal management.

After more than 35 years of life, the program has reached a degree of maturity difficult to find in other applications on the market: although it has always remained faithful to the initial architecture (respecting the basic design principles of the first versions).

the application has evolved along two fundamental lines:
  • Debugging : Over time, Allar has become the only Accounting that ensures, at all times, the IT coverage of your Company. Allar is a finished, debugged and stable tool, free of errors
  • Available functionality : based on the suggestions made by our clients, the Class One team has been enriching the functional coverage of its suite for the comprehensive management of Accounting. Month after month, year after year, new tools, reports, interfaces, etc. have been incorporated to guarantee that all the processes and needs of your Company are included in the different options of the program.

Here I attach a presentation of our Company and the Accounting Management system

Allar

Fiscal-Financial Accounting
Departmental Analytics

In response to the requests made by different Allar users, Class One develops between 1995 and 1998 Departmental Analytic generators that allow your Company to take advantage of all the economic information generated on a daily basis. Rationalization of an advanced accounting system. Why in fact do management control approaches change worldwide, with trends towards profitability studies based on models such as Korlin’s or others, which are always alternative and sometimes complementary to the information obtained of the traditional Operating Accounts and Results of Operations?

FUNCTIONALITY

To do this, it analyzes the requests of different companies and designs a robust and comprehensive module, capable of answering the different questions asked.

  • Productive Departments
  • Non-Productive Departments (Expenditure Only)
  • Amortizations, Insurance, …
  • Tax
  • Hours of productivity
  • Man days
  • Sleeper
  • Kg Produced
Your company can make reports in USALI format, as many as you want, giving even more information than required by the different regulations created for USALI. The Hotel Association of the city of NY makes the first publication of the USALI in 1926
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ALLAR

allows the Hotel to carry out a management based on Profitability, and to develop the business strategy (sales, marketing, purchases, costs, …) according to the data that this management provides.

A true and real treatment of accounts in different currencies. Allar responds to:

  • If I have USD in the bank, why in most accounts it tells me that my account has an «x» value in euros
 
    • Any valuation of Balances / Accounts /…, will be made immediately with the updated change.
 
  • If you asked me or needed to have accounting information (Situation / Exploitation / PyG / USALI …), in a currency not covered until today, in minutes I could provide all the information requested in said currency, without having to make any variation to the original data. Reinvested balances even having everything in euros, we can obtain the balances in Yen JPY

Automation of the Effects Portfolio. Printing and Control of the stubs / letter-stub to Suppliers.

Forecasts of Collections and Payments. Accounting and Extra-accounting Forecasts.

Payment provisions are not canceled, remaining in the Portfolio for those cases in which Suppliers do not carry them out Live Forecasts. Forecasts in Portfolio.

At any time I can modify / distribute any Payment.

Examples Forecasts of Collections and Payments
(Portfolio of effects) ISO20022

With the information stored in the database, we can know at any time the Provision that we must make to the Banks (Payments), or the Risk in Negotiation that we have with our Clients (Collections).

We always know what the real State of our Treasury is, even of those movements that have not been generated by accounting entries (extra-accounting provisions), since at all times they are “joined” with those that have been of accounting origin.

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This is a new module developed mainly for CONSTRUCTION COMPANIES and / or HOTELS, its functionality is the usual terminology of Cost Accounting. In the world of Hotels, it is a tool to obtain the reports called “Uniform Systems of Account for Hotels”, which are based on Departmental Balances with their various breakdowns of Income and / or Expenses. In this case, Class One has wanted to go further and shows us a possible cubic vision of the American Accounting style. Let’s see their explanation:

TYPE of INCOME or EXPENDITURE: XXX Also called ACTIVITY.
COST CENTER ……… ..: XX
DEPARTMENTS …………: XXX

Let’s say that the NORMAL ACCOUNTING entries (FINANCIAL-ACCOUNTING), those of an analytical nature of Costs are hung, a determining qualifier of their TYPE of INCOME / EXPENDITURE, to which COST CENTER it is attributed and to which DEPARTMENT it corresponds.

Therefore, for this new module, in the first place, the three SUPRA-CONCEPTS already exposed must be defined or analyzed:

TYPE of INCOME / EXPENDITURE: There are some academics who prefer to call it ACTIVITY, instead of TYPE of ENTRY.
COST CENTERS: If we talk about WORKS, EACH WORK is evident, in the case of HOTELS, each HOTEL, etc.
DEPARTMENTS: Its own word defines it, eg MASONRY, PLUMBING, CARPENTRY, FLOORS, ADMINISTRATION, BARS …

Special importance has the techniques of application of Distribution of Non-Productive Departments (only COST), against Productive Departments.
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Power: It has all kinds of Balance Sheets (Budgetary, Special Inventory, Analytical, Balance Sheet Generators, USALI, etc.), as well as other functionalities that do not exist in other programs on the market (Ratios, Cost Ratios, Bank Numbers, Weighted Average Balances , Balance Reconciliation, Balance Sheet Reconciliation, etc.). Other functionalities that prove Allar’s power are:
  • Automatic mismatch search
  • Passing of Movements from one Account to another.
  • Transfers to Draft Movements, automatically or manually and with the desired dimensions
  • etc …

Currently used by all types of companies (even multinationals that must prepare reports for their Foreign Headquarters).

It has import-export tools for all application files, so that they can be migrated to different platforms and manipulated with different utilities (spreadsheets, external custom programs, etc.). Operational and executive reporting in HTML.

ALLAR, EASY AND INTUITIVE USE

Security / Access Management

The program has two levels and nine passwords configurable by the user, which make it possible to cut any operator's access to confidential data.

Process automation

With Allar it is possible to automate certain accounting processes, such as Closing (for which periodic executions can be scheduled) and data retrievals (in own program and automatic).

Multi-environment

The portability of programs and data is ensured, observing special performance in multi-user environments. It does not depend on Hardware or Operating System.

Multi-label

It allows keeping an accounting, simultaneously, in different Accounting Plans (for example, Spanish Accounting Plan, American Accounting Plan, etc.) and / or Analytical Accounting. XYZ support system for USALI.

Full

It has Regulation 43 of the Higher Banking Council (automatic reconciliations with the banks of our Bank Accounting Accounts), Regulation 34 (generating ASCII files to the Bank and issuing Payment Receipts to Suppliers), I.R.P.F. (Mod. 190, for commission payments made by the Administration Department).

Operational Tools such as:

Erasers
  • Real to the Draft, to the Second Draft and vice versa.
  • Automatic cancellation of movements, or their transfer to drafts
  • etc …
In addition, a cost module has been added through which the USALI (Uniform System for Account Logding Industry) can be elaborated and, since 2000, this report directly provides the value of GOPPAR (Gross Operating Profit Per Available Room).
  • See immediately the comparative situation of our Budgets.
  • Analyze budget deviations, at any accounting level.
  • Budgetary comparisons with previous years.
  • Ease of making new budgets based on the previous ones, or the involution of Accounts in different years.
The special Budgets module is entirely related to the Analytical – Departmental generation systems, since these reports include columns with the Budgets data, both for the “current” Fiscal Year and for Previous Fiscal Years.
Its user experience is characterized by its agility and usability: it has a simple and intuitive interface (which allows easy changes to the matrices), instantly calculating and updating all related reports, so that we can carry out new pertinent actions.

Allar

Fiscal-Financial Accounting
Departmental Analytics

Allar incorporates one of the Reporting Suites more complete of the Sector. Although it meets 100% of the needs to cover the day-to-day running of any Company (operational reporting), it has a very extensive range of reports aimed at the Management and Ownership of the establishment (executive reporting). It is, in fact, one of the most important strengths of the application: Allar’s analysis and development teams have directed their efforts, at all times, to the profitability -by the Company- of the information generated In day to day. And, for this, it must have the necessary tools.
Seat Loading, simple – powerful. Allows different functionalities in the same load
  • Access to Accounts By Code, Alphabetical or Character String.
  • Modification of Notes on Own Upload.
  • Consultation of Diary and Extracts in the Cargo itself.
  • Consultation of Forecasts, Journals and Statements in the Cargo itself.
  • Invoice Loading Templates
  • Etc.
In Allar you can make Closing and Opening when and as many times as you want. We will have to be able to answer the following questions:
  • We have not finished the exercise yet and we already have notes for the New Exercise.
  • The end of the year is coming and we all have doubts about how to close.
  • I had almost presented the Books from the previous Exercise and I have to make corrections that affect the Exercise in Progress in addition to the Previous Exercise.
  • I’m in the new exercise, but giving data from the Previous one. How can I regularize the situation.
  • This process will be done by you, when you want to close the exercise. In this Accounting, you do not have to close on December 31, if not when it is the actual closing of the fiscal year (eg Multinationals close in March, Campaign Companies at the end of the same, etc …).
  • Obviously, before closing an exercise, the normal thing is that you are already in your Accounting for the following year, entering notes. We assume that you already have a new year created and that you are going to close the previous one.

ALLAR SAVES EVERYTHING

When you are accounting, you can file in the accounts the “pdf”, “mp4”, “word”, …, that you want, in such a way that if you file in the “47500”, the models that you have presented (111, 303, … ) would have them immediately at your access, or to file all supplier invoices, …

Allar

General Accounting
USALI Reports - Hotel
Dimensional units (Room / Sleepers / ...)

SIMPLE

It is intuitive and easy to learn. Even for users unfamiliar with the world of computer applications.

USABLE

Its agile handling. handling facilitates the reduction of waiting times at reception.

DEPURATE

These are finished and debugged systems, free of errors.

VERSATILE

Allar that adapts to establishments of all kinds, regardless of their size, in which country they are located, etc.

SURE

It guarantees, for all its clients, the security of all data.

EXCLUSIVE

It makes exclusive functionalities available to the hotel, not present in any other application of the Hotel Sector.

What do customers think?

The companies
trust in
Class ONE

165

Mechanized hotels

96

External interfaces

30

Years of experience

12

Independent Systems

Grupo Class One
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